Setting Up a PowerPoint Course

From the Administrator's Home, open the Navigation Bar on the left of the screen. Click Resources, then select Maintain Learning Resources.

Click New in the top Tool Bar.

The following screen will appear with the Overview tab displayed. Select PowerPoint Course from the Type of Resource drop-down.

Assign a Title to the course by populating the Title field. The Short Description field is optional, but can be helpful in ensuring that users understand the purpose of the training.

Populate the Time Required field. The duration of time required to complete the course should be entered here.

Use the Resource Status drop-down to indicate the status of the PowerPoint course (e.g., Active, Inactive, or Retired). Users will only be able to access the course if the Resource Status is set to Active.

Select Online from the Media drop-down.

Select the Provider of the content from the Provider drop-down.

Optional: Check the Allow Multiple Enrollment box to allow users to enroll in the course more than once. For best practice, it is only recommended to check this box if users will be required to retake the course on a regular basis.

Under the Description tab, enter the Long Description of the course. You may copy the text from the Short Description field on the Overview tab if necessary.

Optional: Under the Objectives tab, enter the Learning Objective(s) for the course if applicable.

Click the Details tab. Assign a Primary Category or Categories to the course. You can also use this tab to designate Achievements Upon Completion, Ratings and Evaluations, as well as CEU Credit(s).

Use the Owners sub-tab to populate the Course Owner field under the Person column. You must also populate the Instructional Designer and/or Content Owner fields under the Person column. Both fields are not required, but one must be present.

Optional: Enter prerequisites for the course under the Prerequisite tab, if applicable.

On the On-Line tab, set the Compatibility/Compliance Model to Tin Can API/Experience API. Set the Score Model to The resource will score itself as complete.

To attach the PowerPoint presentation to this learning resource, click the Convert button on the Tool Bar.

The PowerPoint Conversion Wizard will appear. Click the Upload button (blue arrow). Locate the PowerPoint file (.pptx) on your computer and click Open.

Note

Please ensure that the name of the uploaded file does not contain the following special characters: \ / : * ? " < > | & #

If the uploaded file name contains these characters, users may experience a blank black screen when they launch the course.

Choose an option from the Navigation Option drop-down menu. Manual Navigation allows users to control the advancement to the next slide. Auto-Advance sets the presentation to advance to the next slide after a designated period of time (e.g., 30 seconds). If Auto-Advance is selected, you must also populate the Default Slide Duration field with the length of time you wish for each slide to remain on the user's screen. Click Next.

The following screen will appear. Click OK to confirm your selections and proceed with the PowerPoint conversion process.

The following screen will display during the conversion process. You do not have to wait for this step to complete before navigating away from this screen. The conversion will continue to run in the background. Click Next.

Once the file is uploaded, you can click the Test button to ensure that the presentation launches properly. Click Finish to complete the file upload.

Click the Audience tab. To set up the course's audience, follow the instructions provided in About Audience Mapping and the topics that follow. Best practice is to leave the selections under the Primary tab unmodified.

Click the Notifications tab. Check the Enable box to enable notifications. Then, enter the course title in the subject field.

Note

Some organizations have notifications for required resources enabled by default. If this describes your organization, please disregard this step.

If the course is going to be required, follow the instructions in this Step. If the course is NOT going to be required, skip to Step 24.
a. Click the Req'd Course Notification tab. Check the Enable Notification box.
b. Enter the subject in the Notification Subject field (e.g., "ACTION ITEM: ").
c. Enter the message that will be sent to the audience in the Notification Text field.

d. Optional: If desired, click the Past Due sub-tab and check the Enable Notification box to send a notification to the audience when the course is past due. Select the number of days after the due date when a user will receive a Past Due Notification from the Days drop-down menu. Use the Subsequent Reminders field drop-down menu to select the number of days that must pass before a user will receive an additional notification. Check the Carbon Copy Manager box if you wish to copy the user's manager on these notifications. Lastly, populate the Notification Subject and Notification Text fields.

Under the Metadata tab, click the Time Description sub-tab. In the field provided, enter approximately how long it will take a user to complete the course in quarter-hour increments (e.g., 15 minutes = 0.25 hours).

Click the Save button in the top Tool Bar to save your selections.

Return to the Overview tab and confirm that the course is set to Active. Then, add the course to the Course Catalog. See Adding a Course to the Course Catalog for instructions.

Setting Up a PowerPoint Course

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